Go to top of page

Accounting Standard Changes Survey

Purpose

The below survey has been designed for officers at schools to provide information that will be used to determine the impact of accounting standard changes on school operations. The Department will use the results of this data collection exercise to evaluate the extent of the accounting standard changes and to provide training and guidance to school officers on the changes that need to be applied when accounting for revenue and lease transactions.

This survey is mandatory, and is expected to be reviewed by the Auditor-General in terms of the Department’s response to, and implementation of, the accounting standard changes.

The below questionnaire should be answered for the current school year and in relation to all companies in EDSAS (excluding preschool companies).

We are requesting that your completed questionnaire be submitted by 19 October 2018.

Instructions

  1. The survey has been designed with a yes/no format. As a result, if you answer no, you will be directed to the next question.
  2. When answering the questions, please keep in mind that a threshold of $15,000 GST exclusive per transaction is being adopted so this should minimise the number of transactions that are reported throughout this survey.
  3. Specific questions require that documents be attached where the school holds the information (such as lease agreements). The survey tool accepts a number of different file formats, however pdf, excel and word documents are preferable.
  4. A template has been provided for data collection. A weblink, at the relevant questions, will take you to the template which can then be completed, saved and attached into the survey tool.
  5. Once all questions have been answered and all available documentation has been attached, please press the 'submit' button and the results will be sent to the Financial Services and Compliance team for analysis.

Queries

If assistance is required in understanding or completing the survey questions, please feel free to contact Education.FinancialStatementsSurvey@sa.gov.au or

Bernadette O'Nial (Manager, Financial Accounting) - 8226 1375

David Mikutta (Senior Compliance Officer) - 8226 8836

Jude Chesterman (Finance Officer) - 8226 7986

 

 

 

Australian Accounting Standard Board 15

Grant Revenue

Has your school received Grant funding directly from an external body/organisation that exceeds $15,000? (i.e. this excludes grants received directly from the department and other SA Government Schools).

Was the grant for:

a. the construction or purchase of assets that exceed $15,000? e.g. these assets should include items that are generally recorded on your fixed asset register Or
b. an obligation or requirement to do something with the funding?

For example:

  • a Local Government grant paid direct to the school to provide students with breakfast that totals $20,000 over two years;
  • a local business grant paid direct to the school to teach students to swim that is provided across two calendar years; or
  • Commonwealth grant received directly from the Commonwealth for a program that is delivered across two calendar years for $50,000

Please attach a copy of the grant agreement(s) or funding arrangement(s).

To attach a document, click the Browse button below. A pop-up window will open. Browse to the file you wish to attach and either double click on it or single click on it followed by the Open button. You can change the file at any time by repeating he above process. The file will not be attached until you have finished the entire survey and click the Submit button at the bottom of the page.

Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.

Do you need to attach additional files?

Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.

Fees, Charges and other revenue

Does your school have any fees, charges or other revenue receipts resulting from charging an individual customer, parent or student for a service equal to or more than $15,000? Please exclude revenue received directly from the Department or other Government schools.

For example:

  • An upfront tuition fee for an individual student for a full school year of $15,000 or more that was raised prior to the commencement of the calendar year, or
  • a hire arrangement where your site hires out facilities to an individual customer to a value of $15,000 or more and the fees were raised prior to the commencement of the calendar year.

Please click here to download the template to provide details of this revenue, including any copies of relevant contracts or agreements.

To attach a document, click the Browse button below. A pop-up window will open. Browse to the file you wish to attach and either double click on it or single click on it followed by the Open button. You can change the file at any time by repeating he above process. The file will not be attached until you have finished the entire survey and click the Submit button at the bottom of the page.

Files must be less than 25 MB.
Allowed file types: jpg jpeg png bmp pdf doc docx xls xlsx.

Do you need to attach additional files?

Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.

Australian Accounting Standard Board 16

Leasing Expenditure

Does your school make any lease payments to external organisations where the lease term exceeds 12 months?
For example:

  • Lease of a building from TAFE SA,
  • Lease of greenspace from a Local Government Council,
  • Lease of a photocopier or printer,
  • Lease of a vehicle (other than those leased via Fleet SA), or
  • Service agreement of a Network Server from a company such as NEC

Does the lease or service agreement include the use of an asset with a value greater than $15,000?

For example:

  • Five year building lease that has an estimated market rental of $100,000 per annum; or
  • Multi-year lease of greenspace from a Local Government Council that has an estimated property value of $20,000 per annum,
  • 3 year lease of a photocopier that would cost $18,000 to purchase,
  • 5 year lease of a tractor that would cost $15,000 to purchase,
  • 3 year service contract that utilises an external server that would cost $30,000 to purchase and that is used almost exclusively to provide the service for the school.

Does the Department hold the agreement(s)?

Please attach a copy of any other lease agreement(s) you hold.

To attach a document, click the Browse button below. A pop-up window will open. Browse to the file you wish to attach and either double click on it or single click on it followed by the Open button. You can change the file at any time by repeating the above process. The file will not be attached until you have finished the entire survey and click the Submit button at the bottom of the page.

Files must be less than 25 MB.
Allowed file types: jpg jpeg png bmp pdf doc docx xls xlsx.

Do you need to attach additional files?

Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.

Peppercorn Leases

Is your school a lessee to any lease arrangements significantly below market terms i.e. a “Peppercorn” lease is where the school pays a nominal/very low amount which is below the market rate for the use of a facility or land?

For example:

  • 20 year agreement with a council to use their tennis court for nil or minimal value, or
  • 10 year agreement to utilise joint facilities for nil cost or a minimal fee.

Does the Department hold the lease agreement(s)?

Please attach a copy of any other lease agreement(s) and supporting documentation you hold. If no lease agreement exists, then please provide anything that may substantiate the use of the arrangement.

To attach a document, click the Browse button below. A pop-up window will open. Browse to the file you wish to attach and either double click on it or single click on it followed by the Open button. You can change the file at any time by repeating he above process. The file will not be attached until you have finished the entire survey and click the Submit button at the bottom of the page.

Files must be less than 25 MB.
Allowed file types: jpg jpeg png bmp pdf doc docx xls xlsx.

Do you need to attach additional files?

Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.

Australian Accounting Standard Board 1058

Volunteer Services

Does your school receive services from Volunteers – whether they be parents or other members of the community?

For example:

  • Coaching school sports
  • Reading with children
  • Volunteers working in the canteen
  • Volunteers working in the library
  • Assisting on excursions and camps

If your school receives volunteer services, would the school pay for any of these services provided (from within current funding) if the services were not provided free of charge by the volunteers?

Please click here to download the template which lists the types of volunteer services that would be purchased, with details of the estimated number of hours that would be paid annually if the volunteers were not available.

To attach a document, click the Browse button below. A pop-up window will open. Browse to the file you wish to attach and either double click on it or single click on it followed by the Open button. You can change the file at any time by repeating the above process. The file will not be attached until you have finished the entire survey and click the Submit button at the bottom of the page.

Files must be less than 25 MB.
Allowed file types: jpg jpeg png bmp pdf doc docx xls xlsx.

Do you need to attach additional files?

Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png tif pdf doc docx xls xlsx.

Once you have completed all above steps and attached any required files, please click the Submit button below to complete the survey.

This could take a few minutes to submit depending on the amount of files attached.

Thank you.