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Educator forms - incl eForms

You’ll find all the forms you need to manage your family day care (FDC) service on this page.

Record keeping

You should keep a copy of all forms you complete. You will be able to complete some forms online and others you may need to email to the BCSC or your scheme office.

After you’ve completed an online form, you will receive a confirmation email with the data you entered into the form. These confirmation emails should also be kept for future reference. 

Incident, injury, illness or trauma

Complete and email your scheme office the relevant form within the specified timeframes.

For more information refer to Children’s health and safety in family day care standard (PDF 848 KB).

Risk benefit assessment

Complete these forms to minimise and manage risk within your service.  

They will provide:

  • written analysis that supports your decision making process
  • the benefits for children’s learning
  • evidence of due diligence
  • actions taken to control and reduce potential risks

These forms need to be reviewed at least every 12 months or as circumstances change. They need to be kept as part of your business practice, they do not need to be sent to the BCSC or scheme office unless requested by family day care staff.

Excursion and transportation forms

Changes to educator information

Complete the relevant forms to update your personal information whenever changes occur.

  • Educator information form – Submit whenever there are changes to your:
    •  name
    •  email address
    •  address
    •  phone
    • adults living at your home
    • children living at your home
    • visitors staying temporarily
    • emergency contact details.
  • Educator bank details form (PDF 602KB) – Complete this form when your bank details change and email to the BCSC before you close your previous account.
  • Educator fee schedule (PDF 98KB) – This form needs to be emailed to the BCSC  for approval before getting parents signatures.
  • Educator vacancy information form Notify us of any vacancies you may have. We recommend that you update your vacancies regularly to make sure we are referring the correct care to you.
  • Animals and FDC permission form (PDF 169KB) – Complete this form with parents when you get a new pet. This form is for your business records. You do NOT need to submit to the BCSC or your scheme.

Educator leave and resignation

Complete these forms when you want to take leave or resign.

Templates to support your service

These forms are for your business records. You do not need to submit them to the BCSC or your scheme. Your coordinator will ask to see them on home visits.

Enrolment

Complete these forms with the families that enrol in your service.

  • Booking contract – You will need to complete one form for each child and it needs to be submitted at least one week before care commences.
  • Family enrolment authorisations sheet (PDF 105KB) – Use this form to gather lists for:
    • the family’s emergency contacts
    • people approved to collect children
    • approve an educator to take children on excursions
    • people authorised to give consent to medical treatment and administer medication
    • people authorised to approve excursions.
  • PIN requests for parents and authorised pick-ups (PDF 96KB) – For parents or guardians to request a PIN for themselves and others they authorise to pick-up their child or children.
  • Child care subsidy permission form (PDF 506KB) – For parents or guardians to provide permission for someone else to sign electronic claim forms on their behalf for a specific period. When completed you will need to email this form to the BCSC.
  • Authorised unaccompanied permission form (PDF 111KB) – For parents or guardians to provide permission for a child or children to arrive or leave care by themselves (without supervision). This form is for your business records. You do NOT need to submit to the BCSC or your scheme.

Permissions

  • Animals and FDC permission form (PDF 169KB) – Complete with parents or guardians when they are enrolling their child or when you get a new pet. This form is for your business records. You do NOT need to submit to the BCSC or your scheme.
  • Transportation permission form (DOC 398KB) – For parent or guardian to provide permission to transport a child (or arrange for someone else to transport a child) outside of regular transport arrangements or excursions. This form is for your business records. You do NOT need to submit to the BCSC or your scheme.
  • Excursion permission form – non-routine (DOC 393KB) – For parent or guardian to provide permission for their child/ren to attend a non-routine excursion. This form is for your business records. You do NOT need to submit to the BCSC or your scheme.
  • Excursion permission form – routine (regular outing) (DOC 398KB) – For parent or guardian to provide permission for their child/ren to attend a routine excursion. This form is for your business records. You do NOT need to submit to the BCSC or your scheme.
  • Child care subsidy permission form (PDF 506KB) – For parents to give permission for someone else to sign electronic claim forms on their behalf for a given period. When completed you will need to email this form to the BCSC.
  • Authorised unaccompanied permission form (PDF 111KB) – For parent or guardian to provide permission for a child or children to arrive or leave care by themselves (without supervision). This form is for your business records. You do NOT need to submit to the BCSC or your scheme.

Examples of completed forms

    Changes to child or family circumstances

    Complete and email your scheme office the relevant form in the specified timeframes.

    • Booking contract – You will need to complete one form for each child and it needs to be submitted at least one week before the changes occur.
    • PIN requests for parents and authorised pick-ups (PDF 96KB) – For parents or guardians to request a PIN for themselves and others they authorise to pick-up their child or children. When completed you will need to email this form to the BCSC.
    • Child care subsidy permission form (PDF 506KB) – For parents or guardians  to provide permission for someone else to sign electronic claim forms on their behalf for a given period. When completed you will need to email this form to the BCSC.
    • Authorised unaccompanied permission form (PDF 111KB) – For parents or guardians to provide permission for a child or children to arrive or leave care by themselves (without supervision). This form is for your business records. You do NOT need to submit to the BCSC or your scheme.
    • Family enrolment authorisations sheet (PDF 105KB) – Use this form to gather lists for:
      • the family’s emergency contacts
      • people approved to collect children
      • approve an educator to take children on excursions
      • people authorised to give consent to medical treatment and administer medication.
    • FDC child travelling overseas form – Submit when a child in your care leaves Australia for any length of time.
    • FDC cancellation request form – To request permanent cancellation of a contract for a child in your care.

    When a child reaches preschool or school age

    Pay query

    • Pay query – Submit your questions or issues regarding any aspects of your pay.

    Educator assistants

    All educator assistant forms need to be emailed to your scheme office.

    Family Day Care Business and Customer Support Centre

    Phone (metro): 8343 6533
    Phone (country): 1300 551 890
    Email: educationfdcbusiness@sa.gov.au

    Central group of schemes main office

    Phone: 8416 7400
    Email: education.centralfdc@sa.gov.au

    North group of schemes main office

    Phone: 8207 9100
    Email: education.northfdc@sa.gov.au

    South group of schemes main office

    Phone: 8207 3657
    Email: education.southfdc@sa.gov.au