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Staff may apply for permission to use a private motor vehicle (PDF, 240.3 KB) for work purposes. If approval is granted, you will need to complete the private motor vehicle allowance claim form (PDF, 280.8 KB) to receive reimbursement.
The private vehicle allowance is 95 cents per kilometre. This amount is reviewed annually.
Private vehicle use reimbursement rates are governed by the Commissioner for Public Sector Employment's Determination 3.2: Employment Conditions- Remuneration- Allowances and Reimbursements (PDF 734KB).
Privately owned vehicles may only be approved for use if all alternative travel methods have been considered, including:
- other vehicles belonging to the site
- Fleet SA vehicles (for short-term or long-term hire)
- taxis (for one off journeys)
The private motor vehicle use allowance is for employees who use a vehicle for an employment-related purpose. It will only be paid if the employee has the employer’s approval before the actual use of the vehicle.
If you do not have approval to use a private vehicle, work related travel expenses can't be claimed from the department but are tax-deductible.
Apply for approval
Staff may apply for permission to use a private motor vehicle (PDF, 240.3 KB) for work purposes. You will need to provide:
- details of your vehicle, including registration number, make and model and engine size
- estimate kilometres of approved travel
Staff must submit completed forms to their line manager. Line managers must retain copies of the applications.
Apply for reimbursement
If approval to use a private motor vehicle is granted, reimbursements are not paid automatically.
To receive reimbursement for private motor vehicle use, you will need to complete a claim for private motor vehicle allowance form (PDF, 280.8 KB). Ensure you have recorded:
- date of travel
- trip details
- odometer start and end readings
Staff must submit completed forms to their line manager. Line managers must retain copies of the application.
People and Culture Services
Phone: 8226 1356
Email: education.hr [at] sa.gov.au