Go to top of page

Managing OSHC services as a school principal

On this page

The OSHC service is an integral part of the whole school service and should be addressed in the same way as other school services.

A principal who is managing an OSHC service must understand the requirements and expectations of the community in relation to the service.

Instrument of authorisation

The governing council must ensure that there is an instrument of authorisation (PDF 395KB) about the extent of the principal's responsibilities with the OSHC service.

Principal responsibilities

It is the principal’s responsibility to:

  • understand the requirements for quality in an OSHC service and the associated roles, responsibilities and views of all stakeholders in the service
  • meet with the staff at the service to see how they work and organise how you will communicate with them about the service
  • seek feedback from children and families who use the service
  • visit the service when it is operating visit or network with other OSHC service.

As outlined in the OSHC policy (PDF 200KB) and the Provision of out of school hours care (OSHC) services on department sites procedure (PDF 582KB) principals must:


Principals are responsible for:

Complaints and grievances

Policy and procedures to manage complaints and grievances must be developed and implemented in accordance with the education complaint policy.

The reporting incidents page has more information about dealing with complaints.

Financial management

The principal must:

  • table the OSHC financial reports and budget at each school governing council meeting
  • ensure the OSHC service operates financially independent of the school
  • ensure that appropriate employee entitlement provisions are maintained
  • prepare and present the annual OSHC budget including proposed fee to the school governing council for approval
  • ensure that appropriate delegations are minuted, recorded and practiced (annually)
  • approve payroll, goods and services orders, and payment of invoices
  • sign cheques and authorise EFT payments
  • execute contracts.

Policies and procedures

Principals must ensure that operational policies and procedures of the service are developed in accordance with departmental policies and Regulation 168 of the Education and Care Services National Regulations.

Records management

The principal must:

  • keep comprehensive staffing records to meet their legal obligations
  • protect the privacy and confidentiality of individuals by ensuring that all records and information about individual children, families, staff and members of the OSHC advisory committee and school governing council are stored in a secure place and are accessed by, or disclosed only to, those people who need the information to fulfil their responsibilities or have a legal right to know
  • ensure that members are aware that schools must manage, store and dispose financial records, certificates of insurance and other information regarding the operation of the OSHC service in line with the records management policy (staff login required).

Out of school hours care (OSHC)

Phone: 8226 6427
EmailEducation.OSHC [at] sa.gov.au