Why each council’s membership can be different

The membership of governing councils at schools or preschools (sites) is not one-size-fits-all. Each council is set up to reflect the site’s local needs. There are a few reasons for this, and more than just who is required to be on a council.

Differences in membership structures can be influenced by:

• site size (small, large, multi-campus)
• whether a site has a school-based preschool, or it is co-located with a preschool
• geographic location, including remote settings
• cultural diversity within the community
• overall student numbers.

Different council membership structures (PDF 159 KB) are outlined in the school governing council model constitutions (refer to schedule 1) and the school governance administrative instructions.

The scenarios below provide examples of how these differences can be reflected in the council’s membership.

Scenarios

Scenario 1 – large schools

A reception to year 12 school with 1,200 students may have up to 3 staff members on the governing council. To make sure the council reflects the school community, their council could include:

• the principal (an ex officio member)
• 3 staff members (one from years R to 5, one from years 6 to 9, and one from years 10 to 12)
• 12 parents
• 2 student representatives nominated by the student representative council (or equivalent).

Scenario 2 – diverse communities

A school with a large and diverse multicultural community may include specific representatives who can proved a voice for families from theses backgrounds

This council could include up to 3 community representatives.

Scenario 3 – school with a school-based preschool

A primary school has 300 students from reception to year 6, as well as a school-based preschool, comprised of 20 kids. The governing council represents both the school and the preschool community. To ensure both communities are properly represented, the council could include:

• the principal (ex officio member)
• 2 staff members (1 preschool and 1 school staff members)
• 8 parents (including at least 1 parent from the preschool).

Parent members must form the majority. Preschool parent members are elected in the same way and at the same time as school parent members.

Questions or concerns

If you are concerned that your council’s membership does not accurately reflect your site, its services, or the broader community, speak with your site leader (principal or director) or chairperson. You can also contact us on the details below.