Go to top of page

Types of governing council meetings

Each site's council has to hold meetings. Meetings are central to working on a council. How they are run and how often they are held can be different for each site (preschool/school).

Types of meetings

There are four types of meetings for councils:

  1. ordinary meeting 
  2. annual general meeting (AGM)
  3. general meeting
  4. extraordinary meeting.

Ordinary meeting

This is the usual meeting of a council. It’s where the core business happens. You’ll have a chance to talk about any issues on the agenda and also talk about the site improvement plan and the site budget.

  • who comes – all council members
  • when – at least twice a term, but can be different for each site
  • let people know – 7 days before, in writing
  • what happens – normal business discussion and formal decision-making.

Annual general meeting (AGM)

  • who comes – people from your site’s community and all council members
  • when – once a year, only after the annual report and financial statements are released
  • let people know – 14 days before, in writing
  • what happens – hold the council election or announce the results, and a chance to talk about how well the council is doing.

See the annual general meeting page for more information.

General meeting

  • who comes – people from your site’s community and all council members
  • when – irregular and in response to a specific and unusual issue
  • let people know – 14 days before, in writing
  • what happens – a chance to talk about a specific problem and how to deal with it.

Extraordinary meeting

  • who comes – all council members
  • when – rare, irregular, and often in response to a special resolution
  • let people know – 21 days for special resolutions, otherwise just reasonable notice (in writing)
  • what happens – talking about and voting on the special resolution.

School councils – the difference

The key differences between school council and governing council meetings are:

  • who must call and chair general meetings:
    • school council – the site leader (principal/director)
    • governing council – the council chairperson
  • only governing councils can hold general meetings by teleconference (or online).

Contact

Site Governance, Partnerships, Schools and Preschools

Phone: 8226 9617
EmailEducation.sitegovernance [at] sa.gov.au